Three ways to add participants
You can add participants to your fundraiser from the Participants tab inside Edit Fundraiser. There are three options:
Email invite. Enter a participant's email address and they'll receive an invite link to join your fundraiser and set up their page
Join link. Share your fundraiser's unique join link directly with participants. They can use it to sign up on their own
Manual addition. Add a participant's name and details yourself. An email invite is sent, but the participant's details are prefilled for them
š” Tip: You can add participants at any time while your fundraiser is live, not just at launch. If someone missed your kickoff meeting or joined the team late, just send them an invite.
I added a participant but they're not showing up
If you've invited a participant but they do not have a page yet, it usually means they haven't completed their setup yet. Here's what's happening:
You send the invite (via email or join link)
The participant receives the link and needs to click it to create their account
Until they complete that step, their page will not be created
Once they click the link and follow the prompts, their page goes live and they can start collecting donations.
Note: If a participant says they didn't receive the invite, check that you have the right email address. You can resend the invite directly from the Participants table using the Resend invite button next to any participant who hasn't accepted yet. You can also share the join link directly via text.
My participants only have phone numbers, not emails
Schoolfundr's invite system is email-based, but that doesn't mean participants without email access are out of luck. Here's what to tell them:
Have them log into their participant dashboard
Copy their unique, personalized donation link
Send that link via text message to their contacts
They can also use the text sharing option on their fundraiser page to send the link via SMS. All donations made through their personal link still get credited to their individual goal.
š” Tip: For larger groups, the join link is the most efficient way to get everyone on board.
Setting goals for your participants
You can set fundraising goals for all participants in bulk from the Participants tab. This works for both flat campaigns and a-thon campaigns.
For a-thon campaigns, you'll also be able to submit final pledge numbers at the end of the fundraiser. Once submitted, pledge amounts can't be edited as the system prepares to charge pledge donations.
Important: Only submit final pledge numbers when you're certain they're correct. This action is not reversible.
Moving or removing participants
Moving participants between groups
If you need to move a participant to a different group within your fundraiser, contact our support team through the chat on our website or email [email protected]. This requires a change on our end.
Removing a participant
You can delete a participant from the Participants tab in your Fundraiser dashboard.
Important: Deleting a participant is permanent and cannot be undone. Once removed, they'll need to be invited again from scratch. Double-check before you confirm.
FAQs
How do I resend an invite?
Go to the Participants table in your Fundraiser dashboard. Any participant who hasn't accepted their invite yet will have a Resend invite button next to their name. Click it to send them a fresh invite link.
Can I add participants after my fundraiser has launched?
Yes. You can add new participants at any point while your fundraiser is live. Just go to Participants and send a new invite or share the join link.
Can I rename a group or create new groups?
Group changes need to be handled by our support team or your Fundraiser Expert. Reach out through the chat on our website or email [email protected] with your fundraiser name and the changes you need.